Baby Birth Registration In Japan
The necessary steps for registering a baby birth are:
1- At The Hospital
Shortly before you are discharged from the hospital or midwife clinic where your baby was born, you will be given your Child's Birth Certificate (Shussei shoumei sho - 出生証明書).
This format is one sheet of paper that the right half is used as Birth Certificate and the left half is used as Notification of Birth (Shussei todoke - 出生届), which you have to fill in with your child's name, parent's names and nationalities, etc.
2- At The Ward / Municipal Office
2-1: Visit the Citizen’s Affairs Division (Shimin-ka - 市民課), within 14 days after the birth.
Once the Child's Birth Certificate Form completed in Japanese, it needs to be taken to your Local Ward Office or City Hall within 2 weeks after the baby has been born.
Certificates above are necessary for visa, passport and health insurance applications. If you fail to register the baby’s birth in time, you can be penalized.
2-2: Childcare Division (kodomo-ka - 子ども課)
Make application for child allowance (Jidou teate - 児童手当) within 15 days after birth. Parents may be eligible to receive benefits for raising children [Kodomo Teate Law (子ども手当法 - Kodomo Teate Ho)]. Bring your bank account information and Hanko to apply for the allowance.
2-3: Tax Division (Zeimu-ka - 税務課)
Obtain most recent Tax Payment Certificate (Nouzei shoumei sho -納税証明書 / Kazei shoumei sho -課税証明書). This shows how much money you earned in total, and also whether you have paid tax or not. If both parents have paid tax, both should obtain this document. Each certificate costs 200-300 yen per copy.
If your stay in Japan is less than one year, this document may not be necessary. Please consult with the General Affairs Section.
3- At The Embassy Of Your Country In Japan
Depending on your nationality, different documents maybe required for this procedure. You need to contact the embassy or consulate of your country to learn what documents you should prepare.
Generally you need:
4- At The Regional Immigration Office
If one of the parents has a permanent visa, the baby is eligible for a permanent resident visa. Consult the immigration office for the process. If both parents are non-Japanese and you plan to stay in Japan longer than 60 days after the child's birth, the next step is to apply for a visa (status of residence) for the child. You have 30 days from your child's birth to complete the process at the Regional Immigration Office.
Here are the necessary documents:
Things to keep in mind:
Those who need assistance regarding medical issues including making appointments, documentation translation and interpretation at hospitals or social services can contact Japan Healthcare Info "JHI" for their services. Fees are charged and payment is accepted by PayPal, Credit Card or Bank Transfer.
Note: This article is for informational purposes only, and may not apply in all cases. The process might slightly differ in different prefectures. Please consult your City Hall’s General Affairs Section, the regional immigration office and your Country’s Consulate or Embassy in Japan.