1- At The Hospital
Shortly before you are discharged from the hospital or midwife clinic where your baby was born, you will be given your Child's Birth Certificate (Shussei shoumei sho - 出生証明書).
This format is one sheet of paper that the right half is used as Birth Certificate and the left half is used as Notification of Birth (Shussei todoke - 出生届), which you have to fill in with your child's name, parent's names and nationalities, etc.
2- At The Ward Office / City Hall
2-1: Visit the Citizen’s Affairs Division (Shimin-ka - 市民課), within 14 days after the birth.
Once the Child's Birth Certificate Form completed in Japanese, it needs to be taken to your Local Ward Office or City Hall within 2 weeks.
Certificates above are necessary for visa, passport and health insurance applications. If you fail to register the baby’s birth in time, you can be penalized.
2-2: Childcare Division (kodomo-ka - 子ども課)
Make application for child allowance (Jidou teate - 児童手当) within 15 days after birth. Parents may be eligible to receive benefits for raising children [Kodomo Teate Law (子ども手当法 - Kodomo Teate Ho)]. Bring your bank account information and Hanko to apply for the allowance.
2-3: Tax Division (Zeimu-ka - 税務課)
Obtain most recent Tax Payment Certificate (Nouzei shoumei sho -納税証明書 / Kazei shoumei sho -課税証明書).
This is to show how much money you earned in total as well as whether you have paid tax or not. If both parents have paid tax, both should obtain this document.
If your stay in Japan is less than one year, this document may not be necessary. Please consult with the General Affairs Section.
Each certificate costs 200-300 yen per copy.
3- At The Embassy Of Your Country In Japan
It depends on your nationality what documents are required for this procedure. Please check with the embassy / consulate of your country and prepare the documents. Some countries offer online services which save a lot of time.
Generally you need:
4- At The Regional Immigration Office
If both parents are non-Japanese and you plan to stay longer than 60 days after your child's birth in Japan, the next step is to apply for a visa (status of residence) for the child. You have 30 days from your child's birth to complete the process at the Regional Immigration Office.
30 days may seem enough time for you to hand in your application, but bear in mind how busy your life will be around this time. You should start to get some of these documents a month before your baby is born.
Here are the necessary documents:
Things to keep in mind:
Once you have applied for Permission to Acquire Status of Residence for your baby, and it is granted, you can go and receive it at the immigration office after showing your baby’s passport to them.
If you fail to apply for it after 60 days from the baby’s birth, your baby won’t be able to stay in Japan and will be filed as "overstayed".
Those who need assistance regarding medical issues including making appointments, documentation translation and interpretation at hospitals or social services can contact Japan Healthcare Info "JHI" for their services. Fees are charged and payment is accepted by PayPal, Credit Card or Bank Transfer.
Note: This entry is for informational purposes only, and may not apply in all cases. The process might slightly differ in different prefectures. Please consult your City Hall’s General Affairs Section, the regional immigration office and your Country’s Consulate or Embassy in Japan.