At the time of exchange, you will need to have your passport with you, and know the date upon which you will want the Rail Pass to start. Dedicated counters specifically for Rail Pass exchanges exist at some stations such as Tokyo and Nagoya stations, but most stations issue passes from the travel center, or occasionally, the main information desk; because this is separated from the main ticket office, wait times are generally low and as soon as you receive the pass you can generally make all your planned reservation immediately with the same person giving you the pass.
The reservations are free, so even if you are not entirely settled with your plans, you can reserve everything at the start and make changes later at no cost. Also, many trains fill up far in advance, particularly around holidays, and also many special excursion trains can sell out well in advance, and you can only make advance reservations after receiving your pass, and even if the route is sold out, attempting to reserve your seats early will also allow you time make any changes to your plans that may be needed. You should also note that you can start your pass up to one month from the date you turn in the exchange order, but you can make reservations as soon as you receive the pass, so even if you want to, for example, spend a week in Tokyo before travelling to further locations, you should exchange for your pass and make reservations as early as possible. Japan Rail Pass Exceptions
Japan Rail Pass does have a few exceptions:
Japan Regional Rail Pass for Different Regions
Regional JR Companies also sell their own passes that cover only parts of the country. They are generally poorer value overall because the journeys are shorter, but they often also cover private lines in the covered area, so if you are spending several days in a particular area, it may pay to consider a regional pass. Unlike the main Rail Pass, most of these can be purchased in the country "at any major JR station", but they're still mostly limited to individuals with visitor visa.
When you make any rail journey "even if you obtained a ticket using your Rail Pass", you will need to show the Rail Pass at the manned ticket barrier. This is inconvenient if there is a queue, but it is usually acceptable to flash your pass at the ticket-taker as you slip past the other customers transacting business with JR. Occasionally, there is no window, and you’ll have to jump the gate and show the pass to the security guard, if they stop you. Same as the main Rail Pass, these also can be purchased online from a multilingual website, where you can pay choosing from one of several available currencies. Besides buying Rail Pass, on this website "Voyagin" you can book tours, events and restaurants in popular destinations in Japan as well as several other countries.
Local JR Buses
JR Ferry To Miyajima
The unlimited rides also include use of the JR Miyajima Ferry for travel from the mainland to the island of Itsukushima, popularly known as Miyajima.
Special Services At JR Affiliated Hotels
JR Hotel Group operates numerous hotels throughout Japan, most of which are conveniently connected to stations near major cities.
Japan Rail Pass holders can take advantage of special accommodation plans and discount rates. Green Cars
Many travelers find the size and foot room of ordinary seats sufficient, but those who wish to have additional luxury, should go for the green car.
Train Accommodations - Depending on where you travel in Japan, Green Cars do have some little perks. If you travel in the Green Car on JR East bullet trains north of Tokyo, for example, you are entitled to a free drink once you are on board. Tokaido and San'yo Shinkansen Green Cars have softer lighting with access to six channels of in-cabin audio - mostly in Japanese, with the occasional English language lesson included. If travelling on the Hikari or Nozomi you will receive hot towel service. Seishun 18 Ticket
The main catches are that tickets are only valid on Local and Rapid JR Trains and that, tickets are valid only during school holidays "March-April, & July-September & December-January", so you need good timing and plenty of time on your hands to use it. The price for the Seishun 18 is the same for adults and children.
The unlimited rides also include use of the JR Miyajima Ferry for travel from the mainland to the island of Itsukushima, popularly known as Miyajima. 
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